NOTICE OF 2021 ANNUAL GENERAL MEETING (AGM):

Date: Wednesday, June 9, 2021 at 7:00pm

Location: Virtual AGM (Zoom). Links and details to be provided closer to meeting date.

Reference Documents: The Constitution and Policies & Procedures are referred to in multiple sections and are located on the Governance tab of the SDGHA website.

REGISTRATION:

STEP 1: Please read the FAQs as they contain important AGM information.

STEP 2: Click here to complete the Pre-Registration Form which is a requirement to participate in the AGM.

REGISTRATION DEADLINE: May 26, 2021 (9:00PM)

ANNUAL GENERAL MEETING TENTATIVE AGENDA:

The following tentative agenda meets the constitution requirements in that it must include financial statements from the Treasurer, and an election of new Association Executive for the coming season:

• Call to Order
• Approval of Minutes from 2019 AGM
• President’s Report
• Financial Statements
• Election of Association Executives
• Adjournment

ASSOCIATION EXECUTIVE ELECTIONS:

As per the Constitution, the following six positions within the Association Executive are alternating terms: President, Registrar, Treasurer, Vice President, Secretary, Ice Convenor. The President Elect must have been an Association Executive member in good standing in the immediate preceding year (as determined by the outgoing Association Executive).

The following three positions are elected to two-year terms, during the Annual General Meeting held in 2021 and will be followed by a two-year term election in 2023 to fulfill the constitutions alternating term requirement:

• President
• Registrar
• Treasurer

The following positions are elected to a one-year term, during the Annual General Meeting held in 2021 and will be followed by a two-year term election in 2022 to fulfill the constitutions alternating term requirement:

• Vice President
• Secretary
• Ice Convenor

The following positions are elected to a one-year term, during the Annual General Meeting held in 2021 and will continue a one-year term election annually to fulfill the constitutions term requirement:

• Sudbury Lady Wolves Program Director
• Director of Player Development
• Equipment Manager
• Public Relations Coordinator
• Director at Large (2 positions)
• House League Director
• Director of FUNdamentals & Development
• Division Convenor U9
• Division Convenor U11
• Division Convenor U13
• Division Convenor U15
• Division Convenor U18

*Duties of the Association Executive Members are listed in the Policies and Procedures link found on the SDGHA website on the Governance tab.

NOMINATIONS:

All Nominations must be submitted to the SDGHA via email using the Nomination Form. Nominations will NOT be accepted after the deadline or at the meeting.

2021 DEADLINE FOR NOMINATIONS: Wednesday, May 19, 2021 (11:59PM)

Confirmation of Receipt: All Nominees submitting a Nomination Form will receive a confirmation email by May 20, 2021 (11:59PM) to acknowledge that their Nomination Form was received. Should a Nominee not receive a confirmation email by May 20, 2021, the Nominee must send an email to inquiry-sdgha@outlook.com by May 21, 2021 (11:59PM)

AMENDMENTS:

Process for SDGHA Members to propose amendments for the 2021 AGM (as per page 5 of the Constitution):

Changes to the Constitution can only be made at the AGM and should be submitted to the Association President, with a copy going to the Association corresponding secretary, no later than 3 weeks prior to the AGM. The changes must include the name of the presenter and a seconder. A rational should accompany the suggested change. All members of the current Association Executive would then be informed with the list of possible constitutional changes. The suggested amendments shall be presented to the Association Executive prior to the AGM.

DEADLINE TO SUBMIT AMENDMENTS: Wednesday, May 19 (11:59PM) via email to the President, pres-sdgha@outlook.com copying the Secretary, secretary-sdgha@outlook.com

QUESTIONS:

For questions about the Annual General Meeting, please read the FAQ’s and information provided carefully.  If the answer was not found, please email:

secretary-sdgha@outlook.com